Paper and toner wastage
With all these documents being printed every day, have you ever given any consideration to the cost of wasted printing?
- Printing to the wrong tray in the printer
- Printing onto letter headed stationary but the text is too low or too high when it’s printed so the job has to be repeated.
- Internal documents that could be printed onto the other side
- Emails that are printed onto 2 or more sheets because the email has a long disclaimer at the bottom
The costs could escalate into thousands of pounds over the period of a year but there are ways to improve this situation.
Printing to the wrong tray
As part of our appraisal of your processes we will assess what types of document are being printed and what types of paper are required. Our Microsoft trained staff can set up a tailor made toolbars that simply require you to click on a button and the software will embed a command into your document that sends it to the correct paper tray first time. The command is saved with the document so even if it is printed at a later date it will always take the paper from the correct tray.
Many organisations use letter headed stationary and keep the printer trays topped up with it ready for use. If they have the luxury of a 2nd tray, this is invariably used for plain white paper. Imagine the number of times, particularly in workgroup situations, when someone prints a document onto the wrong paper (letter headed stationary) and doesn’t notice until they go to pick up the job from the printer.
For example, the cost of sending a 20 page document to the wrong tray could be as follows:
- Letter headed stationary can cost as much as 6p per sheet (£1.20)
- The toner laid onto the paper could cost as much as 4p per sheet, depending upon coverage and machine type. (£0.80)
- The labour involved in re-printing the job. (10 mins @ £1.70)
- The cost to reprint the document on the correct paper (£0.92)
Total cost to produce a document that could cost as little as 28p is a massive £4.62.
How many times does this happen in your organisation?
