Know Your Print Costs
Do you know the day-to-day running costs of your printers, copiers and faxes? If not, you could be wasting money. Printing is one of your business’s hidden costs. Yet with a few strategic adjustments and the introduction of the latest office technology, Newman can help you make savings and, at the same time, boost the efficiency of the business.
Here’s how:
(1.) Acknowledge the existing situation within the organisation and decide the level of commitment necessary to maximise print efficiency.
(2.) Undertake a print/copy audit to provide an analysis of how documents are used within your company, An audit will also give a clear indication of print volumes produced by each person and by printer. The data will allow the cost of print to be predicted accurately and give a real indication of where savings can be made. The cost of a print audit typically starts at £150 but this can vary according to the size of your organisation and the number of workstattions. If you would like us to carry out an audit on your business, please call 0845 4509938, or for more information about the Print Audit software itself, click on the Print Audit and Control Software link in the menu to the right
(3.) Examine your document production across the whole of the company. New equipment is often installed on an ad-hoc basis, its far better to take a strategic view. When you’re replacing an obsolete copier or printer, remember that any new equipment must have the flexibility to match the predicted growth and needs of your business.
(4.) Consolidate equipment by removing “one-per-workstation” desktop printers in favour of workgroup printers. Multifunctional products often have a lower purchase price than the equivalent standalone products and can include copying, scanning, printing and even faxing. Modular MFPs, such as the latest Sharp AR-M series, offer even greater flexibility.
By taking a strategic approach it’s possible to maintain the same level of service yet reduce the number of products purchased. As with most areas of business, it’s best to take advantage of the latest developments in technology such as electronic archiving which can be used to store and index information efficiently – without further duplication or printing.
(5.) Consolidating the number of printers and supplies you use reduces the level of administration required for ordering and invoicing. You could also take advantage of services such as remote management of all your copiers, printers and faxes, freeing office staff for more vital tasks. A unified running cost across all your office equipment will enable you to closely monitor and manage your print more effectively.
For more information on how we can assist you with these 5 steps call us on 0845 450 9938
