The total cost of providing a printing and facsimile service at the 162 Club sites was uncontrolled and the total spend was not well known.
It was clear that the system in place was in need of some re-organisation and that a full Managed Print Service would be the ideal solution taking the business forward and aligning to any future site strategy. The proposal was to replace all of the site’s printers and faxes with a single all-in-one printer capable of printing, copying and faxing.
The solution proposed made an overwhelming financial argument with return on investment as early as in the 3rd year of the 5 year proposed cycle. All sites are now equipped with the same A4 multi-functional print devices (MFD), These devices provide fast printing, scanning documents to email, the facility to copy and an internal fax modem should this feature be required
Replacing the Caravan and Motorhome Club’s printer fleet with the Environmentally Friendly Brother MFC-8950DW multifunctional devices saved time immediately. Newman provided staff training on the new machines’ copying, scanning, faxing and scan-to-email capabilities.
By putting in place a managed print service agreement we have removed the hassle of ongoing monitoring and maintenance. This means that the Club now only pays for what it uses on a per-printed page basis and for paper. Repairs, advice, monitoring and cartridges are included in a single consolidated quarterly fee. “A managed print solution was not rocket science”, says Justin.
Brother and Newman has helped us to introduce an effective, holistic system for printing, scanning and copying at our Club sites. The machines are easy to use and an all-inclusive fee gives us real peace of mind. After just two months, everybody noticed the difference and I think our members will enjoy the benefits for a long time to come”, says Justin